DigPacks Asset Booker - Feature Matrix
Core Booking
Fundamental booking functions for desks, meeting rooms, and other asset types.
Use the Configurable by Admin column to understand what can be tuned via settings/admin screens.
1) Core Booking
Fundamental booking functions for desks, meeting rooms, and other asset types.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Book any asset type | Book desks, meeting rooms, car park spaces, specialist equipment, and more. | ✔ | Yes |
| Book any time period | Select a time range to check availability and make a booking. | ✔ | Yes |
| Capacity indication | Show maximum capacity for assets (particularly useful for meeting rooms). | ✔ | Yes |
| Booking reason | Capture reasons for booking at the time of booking (optional/required based on configuration). | ✔ | Yes |
| Additional information capture | Allow bookers to enter additional details/comments with a booking. | ✔ | Yes |
| Book on behalf (visitors/colleagues) | Book assets on behalf of others (Booked By vs Booked For). | ✔ | Yes |
2) Availability, Time Controls & Constraints
Controls that govern time selection, booking duration, attendee requirements and booking windows.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Attendee count | Require an attendee count for specific asset types and store it with the booking. | ✔ | Yes |
| Booking intervals (minimum duration) | Define the minimum duration an asset can be booked (per asset type). | ✔ | Yes |
| Configurable book-ahead period | Control how far in advance bookings can be made. | ✔ | Yes |
| Booking hours window | Configure permissible booking hours (e.g., from/to times) for each location/asset type configuration. | ✔ | Yes |
3) My Bookings & User Management
View, manage, and act on bookings; role-driven capabilities for administrators and standard users.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Manage your bookings | View historic and upcoming bookings; cancel single or multiple bookings. | ✔ | No |
| Multiple user types | Role-based experiences (e.g., administrators, group bookers, standard users). | ✔ | Yes |
| Allocated users only | Restrict specific assets so only assigned users can book them. | ✔ | Yes |
4) Approvals & Governance
Approval routes and governance controls for assets that require validation.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Approval-required assets | Configure assets to require approval after a booking is made. | ✔ | Yes |
| Approval notifications | Notify approvers when bookings are awaiting approval. | ✔ | Yes |
| Terms and conditions | Require users to accept Terms & Conditions before using the application, with re-accept on updates. | ✔ | Yes |
5) Check-in & Automation
Attendance confirmation and automated handling of unclaimed bookings.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Check-in / check-out | Users can check in to confirm attendance for their booking. | ✔ | Yes |
| Check-in auto-cancellation | Auto-cancel bookings that have not been checked in within a configured period. | ✔ | Yes |
| Reminder configuration | Configure reminder timing associated with bookings/check-in flows. | ✔ | Yes |
6) Floorplans & Visual Booking
Upload floorplans and enable interactive selection via hotspots.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Upload floorplans | Upload bespoke floorplans to support visual selection and navigation. | ✔ | Yes |
| Interactive floorplan | Clickable hotspots allow users to select assets directly from the floorplan. | ✔ | Yes |
| Hotspot administration | Admin tooling to create/update hotspots and map them to assets. | ✔ | Yes |
| Site information | Display location/site information alongside floorplans to help users prepare before attending. | ✔ | Yes |
7) Search & Discovery
Find people, bookings, and assets using flexible search options.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Search (Availability, people, bookings, asset properties) | Search for available slots, people, their bookings, or specific properties of assets. | ✔ | No |
8) Booking Modes (Group & Recurrence)
Book multiple assets together or create repeating bookings.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Group bookings | Group assets so a single booking can reserve multiple assets, optionally assigning bookings to individuals. | ✔ | Yes |
| Repeat bookings | Book an asset on the same day(s) between a start and end date. | ✔ | Yes |
9) Notifications & Calendar
Email confirmations and calendar-related behaviours.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Confirmation emails | Send booking confirmation emails (can be turned on/off). | ✔ | Yes |
| Calendar entry creation | Create calendar entries aligned to booking date/time. | ✔ | Yes |
| Invite others | Optionally include additional attendees with custom invite subject/message. | ✔ | Yes |
10) Administration & Experience
Operational admin capabilities and user experience features.
| Feature | Description | Included | Configurable by Admin |
|---|---|---|---|
| Branding | Configure the application to align with corporate branding. | ✔ | Yes |
| Works in Teams on desktop & mobile | Accessible within Microsoft Teams on desktop devices and mobile phones. | ✔ | No |
| Language management | Admin interface for managing language options and translated content. | ✔ | Yes |
| Print / export booking lists | Generate printable booking lists and related outputs from within the application. | ✔ | Yes |
| QR code support | QR code dialogs/features for assets/hotspots to support quick access and scanning journeys. | ✔ | Yes |