Simplifying HR Tasks for NHS Staff in One Place

Staff Hub is a comprehensive digital platform designed to simplify how NHS staff manage key HR processes — all within a single, secure application. From leave requests and ESR updates to changes of circumstance and flexible working submissions, Staff Hub removes fragmented workflows and replaces them with one intuitive, user-friendly experience.

The Challenge

Why Staff Hub?

Many NHS Trusts still rely on manual, disconnected HR processes that create inefficiencies across workforce management. This often results in:

Manual ESR updates prone to errors and delays

Fragmented staff request processes with limited visibility

Lack of clear audit trails for tracking HR changes

Inefficient and complex user experience when navigating ESR

Word-based forms scattered across shared drives and intranets

No central repository for HR-related forms and requests

These challenges increase admin workload, slow down approvals, and create frustration for both staff and HR teams.

Our Solution

The Shift With Staff Hub

Staff Hub replaces paper-based, email-driven, and fragmented HR workflows with a single, centralised digital HR platform.

All HR Processes in One Place

Staff can manage leave requests, personal information updates, change of circumstance forms, and flexible working submissions through one secure portal.

Optional ESR Integration

For Trusts that enable it, Staff Hub can integrate with ESR through scoped RPA or synchronisation, reducing admin time per request and minimising duplicate data entry.

Full Auditability & Compliance

Every action within the platform is logged, creating a complete audit trail to support workforce governance and regulatory compliance.

Expandable Digital HR Front Door

The platform can be extended to support a wide range of additional HR e-forms, becoming the central digital access point for all HR services.

Improved Staff Experience

With a clean, intuitive interface, Staff Hub removes the frustration of navigating multiple systems, inboxes, and intranets.

Key Features

What's Included?

Staff Hub simplifies workforce administration by eliminating paper forms and email-driven processes, significantly reducing workload for HR and workforce teams. Improved data accuracy, consistent records, and faster approvals enhance the staff experience through intuitive self-service HR. Full auditability strengthens governance, while supporting wider digital workforce transformation across the organisation.

Flexible Application

Supports:

Leave requests
ESR data updates
Personal information changes
Change of circumstance forms
Flexible working submissions

Auditability

Full access to audit history for HR teams, ensuring complete accountability and transparency.

Streamlined ESR Experience

Potential integration enables faster updates and reduces HR admin workload.

Single Point of Access

All HR forms and requests are managed in one place for all users.

Secure Role-Based Access

Permissions tailored to roles and responsibilities ensure data protection and system security.

How It Works

Why Staff Hub Works

All-in-one platform to manage leave, personal information and HR form requests

Simple, intuitive interface that’s easy for staff to use

Optional ESR integration via scoped RPA

Fully auditable solution with complete action tracking

Supports multiple HR form types within one system

Single point of access for all HR services and users

Transform HR Management Across Your Organisation

Staff Hub delivers a modern, fully auditable, and scalable approach to HR administration — empowering NHS Trusts to streamline workforce processes, improve staff satisfaction, and reduce operational pressure on HR teams.

By replacing disconnected systems with one central digital platform, Staff Hub becomes the digital front door for all HR-related services.