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What is the Asset Booker?

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Terms of use

This computer software is offered free of charge for internal use only to Organisations and is provided on an “as is” and “as available” basis.  We do not make any representations or warranties of any kind, express or implied, as to the operation of the software. It may not be resold or replicated in any way. Although the software is provided free of charge there is no support, updates, changes or customer development included in this offer as these will incur additional costs. If you wish to request any of these services, then a quotation can be provided. All use of the software must adhere to the given restrictions and policies set out in the associated Master Services Agreement. The software must not be used for any illegal or unauthorised activities and must be used in a responsible manner, respecting all third-party rights as necessary. All reasonable steps must be taken to protect the security of the software and its use.

Help and FAQ

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Visit our Asset Booker Help tool to find documentations and answers to frequently asked questions.

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Asset Booker Version History

Version & Release DateRelease Notes
Version: 8.55
Release Date: 2 August 2024		Book
  • 'Location' and 'Plan' drop-down selectors are now searchable by typing in text.
  • New fixed size Asset selection pointer has been added.
  • Invite others:
    • You can now invite others to a booking, similar to inviting people to a meeting by entering attendees, subject, and message.
    • A calendar invite is sent to everyone.
    • Limit the number of attendees based on room capacity.
  • Recurring Bookings:Re-imagined with the ability to book between two dates - weekly and various monthly options.
My Bookings
  • Single and recurring bookings are now identifiable.
  • Recurring bookings have an info icon that shows a summary of the recurrence.
  • Implemented releasing single and recurring bookings (series).
  • Implemented approvals for recurring bookings (series).
Asset Plan Management
  • A new toggle has been added to enable/disable 'book on behalf of' - found when editing a location for the selected Asset Type.
Asset Type Management
  • A new setting to 'Enable Invitation'.
  • If 'Enable Invitation' is turned on, 'Limit Invitation' can also be turned on/off.
Admin Management
  • Logged-in Admins cannot modify their own settings or delete themselves.
  • A new settings icon (top right) allows changing the branding colour and logo.
Other
  • A number of user interface improvements and enhancements.
Please refer to - Updating to version 8.xx guide
Version: 8.25
Release Date: 15 April 2024		My Bookings
  • Asset & Location column has been re-labelled as 'Asset Information'
  • New look column now will also include booking reason and attendee count (if available)
  • A new drop-down selector which filters personal bookings [Current and Future Bookings / Past Bookings]
  • Checking-in icon will only appear if this feature has been turned on (previously displayed regardless of setting being on/off)
Admin ManagementNew app settings feature added allowing to change and preview:
  • the logo
  • primary colour
Approval Process
  • Approvers will now receive an email immediately upon booking (only for an asset which requires approval)
  • Existing reminder emails will continue to be sent if bookings are pending approval
Bug Fix
  • Occassionaly, bookings which requiired approval would be by-passed and auto-approve when making repeat bookings. FIXED
Please refer to - Updating to version 8.xx guide
Version: 8.00
Release Date: 23 February 2024		Booking Screen:
  • Implemented auto-height for location & asset text fields to ensure lengthy text fits properly.
  • Added functionality to allow users to release bookings made on behalf of others.
Terms & Conditions Screen:
  • Introduced a toggle switch to enable/disable the Terms & Conditions feature.
  • Disabling the feature removes the Terms & Conditions option from users' menus and eliminates the need for acceptance. Previously, once set, this feature was permanent.
Search Screen:
  • Resolved a bug where bookings for Set Aside Assets were not being deleted.
Booking Admin Screen:
  • Users can now select multiple assets to apply a property to simultaneously, streamlining the input process.
  • Increased the maximum number of assets per plan to 70.
All Users Search feature:
  • Improved performance by implementing a new User table to replace the Power Automate flow for collecting all users in a Team.
  • Added three new Power Automate processes:
    1. Populating all users in a Teams group to the User table (only required at the time of update).
    2. Automatically adding new users or groups to the User table when added to the Team.
    3. Removing users from the table when deleted from the Team, maintaining data integrity.
Please refer to - Updating to version 8.xx guide
Version: 7.82
Release Date: 15 November 2023
  • Book ahead period has been increased to 24 months/720 days
  • After a Microsoft update, some installations may have encountered issues with the 'Book' button not functioning. We have implemented a fix for this, so please proceed with the update if you have experienced any problems with the 'Book' button.
Patch update - Update guide
Only need to update the following items:
  • Asset Booker 🖥️ (Canvas App)
  • Asset Booker 📱 (Canvas App)
Version: 7.81
Release Date: 10 November 2023
  • Resolved an issue affecting certain installations where setting the minimum booking period to 2 hours or more was causing issues.
    • Previously, despite the minimum duration being displayed as a 2-hour block, the final processed booking was consistently set to 1 hour.

Patch update - Update guide
Only need to update the following items:
  • Asset Booker 🖥️ (Canvas App)
  • Asset Booker 📱 (Canvas App)
Version: 7.80
Release Date: 23 October 2023
  • The check-in feature has been updated to be available only during the booking time, as opposed to its previous availability at any time during the day.
  • A new feature has been introduced for Admins/Approvers:
    • The "Show all bookings" screen now includes a drop-down selection with the following options: [Today’s bookings, Require approval, Currently on site].
    • Deselecting an option will display all bookings from today onwards.
    • Selecting "Today’s bookings" will show all bookings for the current day.
    • Choosing "Require approval" will display bookings pending approval but only for the locations to which the user has been assigned.
    • Opting for "Currently on site" will list users who are currently booked in within a selected location, which can be particularly helpful during activities like fire drills.
    • Admin/Approver users now have the option to email a PDF copy of people currently booked in for selected location.
  • A new feature has been added on the Admin screen. Users with approval permissions are now listed with an Approval icon as an indicator.
    • Approvers can now be removed from the Admin screen through an additional pop-up that appears after clicking the Approver icon.
Version: 7.70
Release Date: 09 October 2023
  • A fix to bring in all users added to the Teams Group – some organisations were not able to find all users from the people selector.
Version: 7.60
Release Date: 01 October 2023
  • Daylight Saving: Addressed an issue where some future bookings were inadvertently scheduled for the following day due to the adjustment for daylight saving, resulting in an extra hour added to the booking date.
  • Minor Fixes: This update encompasses a range of improvements, including fixes for spelling errors, updates to icons, and various other minor adjustments.