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Updating to version 8.xx

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Please follow these instructions to successfully update your existing Asset Booker application.

Update Prerequisites

  1. Important Note: It is advisable to perform this update during periods of low usage. [Update time: approximately 30 minutes]
  2. Logged in as the main user the application was installed under initially or is linked to as the owner.
  3. If you have not updated before or require a reminder of the process, please also read Updating Asset Booker.

    Which version do you currently have installed?
    If you have a version older than 7.10, please follow the new installation guide.

Update Process

  1. Open ‘Power Apps’ in Teams and locate the environment where the application is installed. Click on the Teams environment from the list on the left, then click See all as highlighted below.

  2. Click on the Import option along the top and then Import solution.

  3. Browse to locate the installation file (which should be a zip file e.g. AssetBookerV7.80-23OCT23.zip) and then click Next.
  4. All required items will be loaded and pre-selected.

    Click Next.

  5. You will now be presented with a panel asking to re-establish connections.
    Click on the toggle switch to ‘Review and adjust all connections’.
    If any of the connections are missing, you will be prompted to create it – please follow on-screen instructions.

    Once all green ticks are visible, click Next.

  6. You will now be prompted to enter an Environmental variable.
    Here, you do not need to do anything at this stage – please proceed to click on Import.

  7. Before you continue, the following stage (8) is for those updating from v7.81 and above. If you are coming from a version below this, please run the cloud flow 01. Install_Settings (FIRST INSTALL).

     

  8. Now you need to run the update patch settings automation.
    Click on 02. Update Patch (vX.XX) as shown below.

  9. Next, click Run, ensure it is turned on.

  10. The next step is to turn off an Automation Process which will not be needed (this will be removed in future updates).

    Please make sure the three new processes are turned On.

     

  11. VERY IMPORTANT – PLEASE DO NOT IGNORE
    Click on the process User – Update User Table, make sure it is turned On and then click ▶️ Run (toolbar along the top).


    Please note: If your User count is 5000+, it could take longer for the process to finish.

  12. Click on Asset Booker on the breadcrumbs along the top to be taken back to the previous screen.

  13. Click on Apps from the list on the left, open Asset Booker 🖥️ and wait for it to load up to the following:

  14. Click on the ‘Power Automate’ icon on the left-hand side as indicated above.

  15. Check the list of flows, you may find that one or more of these appear as Not connected.
  16. If this is the case, for each one which is not connected, click on the three dots and select ‘Refresh’. There should be 5 processes.
  17. You can now click on the ‘Publish’ icon along the top right of the screen.

  18. Click Next.
  19. If you see ‘0 active tabs’, (below says 1 active tab), click the ‘+’ icon and then Save and close.

  20. Click on ‘Back’.

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